This article explains the differences between Non-Standard Rates and Rate Groups in LeanLaw, and when to use each.
The key difference comes down to individual customization vs. centralized rate management.
Non-Standard Rate
A Non-Standard Rate is a user-specific billing rate that differs from the user’s default (standard) rate. These are typically applied at the client or matter level for specific scenarios.
Use Case
An attorney normally bills at $350/hour, but agrees to charge a long-time client $300/hour.
That $300 rate would be set as a Non-Standard Rate for that specific client or matter.
How It Works
Non-standard rates are created and managed at the user level
You can update a user’s default rate from the Rates tab in their user profile
Overrides can then be applied for specific matters or entries
These rates are tied directly to the user and matter, and are typically adjusted on a case-by-case basis.
Flexibility
Highly flexible — ideal for one-off scenarios
Less scalable — requires manual updates for each case
Rate Group
A Rate Group is a predefined set of billing rates that can be applied across multiple users and matters.
This enables centralized and scalable rate management, especially for firms with many users or pricing structures.
Use Case
A firm creates Rate Groups such as:
“Standard 2024 Rates”
“Corporate Discount”
“Litigation Premium”
These can then be assigned to matters depending on the client or practice area.
How It Works
Rate Groups are managed centrally in Settings > Firm Setup > Rate Groups
Once assigned to a matter:
All rates in that group override individual user rates
Updates to a Rate Group apply across all associated matters
This allows firms to update rates in one place instead of individually per matter.
Advantages
Bulk updates for annual rate changes
Standardization across clients or practice areas
Easier onboarding (assign users to an existing structure)
Reduced billing errors and inconsistencies
Limitations
Less flexible for one-off exceptions
If a matter requires a unique rate outside the group, you’ll need to use a Non-Standard Rate instead
When to Use Each
How This Fits Into Rate Management
LeanLaw supports a flexible rate hierarchy:
Rate Group (if applied)
Matter-level overrides
User standard rate
Rate Groups provide the most scalable solution, while Non-Standard Rates allow for targeted flexibility.
Rate Groups may be part of a beta feature and part of our LeanLaw Pro plan.
If you’re interested in using Rate Groups, contact our Support or Success team to learn more.