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How To: Customize Invoices to Add Matter Name, Reference Numbers, and other Custom Fields
How To: Customize Invoices to Add Matter Name, Reference Numbers, and other Custom Fields

Adding custom fields to your invoices

Jay Sanchez avatar
Written by Jay Sanchez
Updated over a week ago

Looking to include the Matter Name, IDs, or other custom fields to your invoices like in the example below? (highlighted with the orange circle)

NOTE: Some of these steps require access to your firm's QuickBooks Online account and to the Firm Settings in LeanLaw. Please make sure that you have access to both before proceeding.

A few settings need to be adjusted between LeanLaw and QuickBooks to make this happen, so let's get started!

Step 1: Set Custom Fields in QuickBooks Online

First we'll need to set up Custom Fields in QuickBooks. This process will depend on the version you have, but we've included steps for both below:

QuickBooks Online Advanced

QuickBooks Online

ProTip: Remember that the name you enter for each Custom Field is what will appear on the final invoice.

Step 2: Open the Custom Fields Settings in LeanLaw

Once you've created your Custom Fields in QuickBooks, and added dropdown list items, you're ready to connect them in LeanLaw!

Open your "Invoice Presentation" settings, then open the "Map Custom Fields" option, as shown below:

Step 3: Mapping your Custom Fields

Now you're ready to map LeanLaw values to those new Custom Fields!

For each of the Custom Fields created in QuickBooks you'll now be able to assign a LeanLaw value to it. Depending on how you set the field in QBO will determine which options LeanLaw will offer. This is to help make sure your fields make sense πŸ‘

Notice that fields with the "Dropdown" type require multiple values to be set. You'll need to fill them out completely in order for them to work

Step 4: Save, and Invoice!

Once each of your fields is mapped and enabled, Save! Any invoices or Clients/Matters that you create after setting up Custom Fields will automatically include them when synced to QuickBooks Online.

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