What Happens When You Delete an Invoice in QuickBooks Online?
When an invoice is deleted in QuickBooks Online, the related time entries and expenses are not lost. Instead, they’re moved to the Draft section under LeanLaw’s Billing tab.
✅ Note: Draft Mode must be enabled in your Firm Settings to view deleted invoices.
To check or update this setting, go to Settings > Firm Settings > Draft Mode.
How to Retrieve and Release Time Entries
Follow these steps to recover your deleted invoice and return the entries to a billable state:
Go to the Billing Tab
Navigate to Billing > Draft.Locate the Deleted Invoice
You'll see the invoice marked with a "Deleted from QBO" tag. Click on it.Undo the Deletion
In the invoice window, click the Undo button.
This action will release the associated time entries and expenses back to Ready to Bill.
📝 You can now generate a new invoice using those same entries. Please see the image below for an example of what this looks like:
Recreating the Invoice in QuickBooks Online
Recreating the Invoice in QuickBooks Online
If you prefer to recreate the invoice directly in QuickBooks manually:
Search for the deleted transaction in QuickBooks Online.
Use the available details to build a new invoice manually.
Here is the site to view how to do this in QuickBooks Online.