Paying with Trust allows a firm to use a client's Trust funds to pay an invoice of any services or fees that have been billed.
Before billing, the client needs to have a Trust account, and deposited funds. For more information, check out How to Set Up and Deposit Client Retainers.
Once the invoice has been created and sent to QuickBooks, it is now payable via Trust in LeanLaw. There are two ways to do this.
Method 1: Trust Payment from the Trust Accounts tab
1. Click the Billing Tab
In LeanLaw, click on the Billing tab:
2. Navigate to the Trust Account Window
Inside the Billing page, navigate to the Trust Account on the left side panel:
3. View the List of Clients and Matters
Here you will find a list of all Clients/Matters with Trust Accounts:
4. Click on the Client and Matter
Click on the Client and Matter. You will find a chart displaying current due invoices, trust balance, and buttons to both take/deposit funds:
5. Click the Record Payment Button
Click the Record Payment button to pay an invoice out of the Client's trust account. You can also use the checkboxes to select multiple invoices that you’d like to include in the payment:
6. Select the Details and Record Payment
In the Record Payment window, select the amount to be paid, the date of the payment, and fill out the memo. The user will not see this memo. Press Record Payment.
Once the invoice is paid, the Trust Balance will be updated to reflect the changes in the account.
Method 2: Trust Payment from Managed Invoices
After paying off the invoice, send an invoice to the client to update them on the status of their account.
1. Click the Billing Tab
In LeanLaw, click on the Billing tab:
2. Navigate to the Managed Invoices tab
Inside the Billing page, navigate to the Trust Account on the left side panel:
3. Locate the Invoice
Once you locate the invoice, select the ellipses (...) and select Pay from Trust.
4. Update the Trust Payment information
Verify that everything is correct and hit Pay from Trust.
5. Verify Paid Status
You can verify that the payment from trust attached to the invoice by changing the filters to reflect an "All" or "Paid" state. The Trust balance will update to show the remaining balance of any remain. Otherwise, it will reflect as $0.00.
If you made a partial payment from trust, the Balance will reflect the remaining balance due and the date will remain under Due.