In any instance that a user wants to mark an expense as billed without actually billing it, you can use the "Mark as Billed" feature in the Expense Module. This can be found by editing an expense and selecting the "Mark as Billed" cog in the top right corner of the edit expenses pane. This will mark the expenses as processed and remove them from the "Ready to Bill" tab in the Billing Module. If an error is made and you would like the process undone, please contact Support.
Open the Expenses Module
Select the expense to open the Edit Expenses pane
Select "Mark as Billed" from the dropdown cog in the top right of the Edit Expenses pane
Select the OK button to finalize the process